Environmental Protection Team (EPT)'s role in licensing

Examples of advice given for TENs

Protection of children from harm

Please ensure you manage these event/s so there's no underage sale or consumption of alcohol. You must not serve alcohol to anyone under 18 years old and staff serving alcohol must be familiar with, and use, a 'Challenge 25' policy.

Noise control

Please ensure we do not receive any valid complaints about noise nuisance from this event. Please ensure entertainment noise is kept within the building envelope.

The volume and bass levels of any licensed entertainment must be kept at a level that is not audible outside the premises.  EPT strongly recommended that you fit a compressor or speaker protection system to your sound system so you can set maximum bass and volume for the system before the event.

Speakers must be kept low to the floor and be placed on rubber or anti-vibration matting.

Doors, windows and vents must remain closed, be sealed or appropriately boarded up during licensed entertainment, except to let guests in and out. Appropriate ventilation must be maintained, and ventilation inlets and outlets should be baffled.

Any un-lobbied entrance doors should be fitted with a thick, close fitting, fireproof theatre curtain to minimise noise break out as people come in and out.

Please make sure that your speakers are not near windows, doors, vents, or sensitive boundaries to minimise noise break out.

Please make hourly checks throughout the event to see whether you can hear your entertainment noise outside the premises and at the nearest residential property, to effectively prevent public nuisance.

It's recommended that licensed entertainment cease 30 minutes before your event is due to finish, to encourage guests to disperse evenly.

Patrons must not be permitted to take drinks outside after 11pm or to gather outside the premises to smoke or socialise in significant numbers for extended periods of time after that. There must be no more than [number] patrons outside the premises at any one time after 11pm.

Place signs on the exit doors reminding patrons to leave quietly and have respect for nearby residents.

Health & Safety

Free drinking water must be available to patrons at all times.

Please ensure all emergency exits remain quickly open-able and floor and traffic routes remain clear to be effectively used in an evacuation in case of an emergency.

Any trailing cables must be secured to prevent tripping or tangling.

Please make sure there is a current electrical safety certificate for the premises.

Compliance with the Licensing Act

Please manage the alcohol sales to ensure there are no valid complaints about public drunkenness arising from this event.

A Personal License holder should be on the premises whilst alcohol is being served.

There must be no more than [number] persons on the premises in total (including staff) at any one time during the event.

The premises must be closed and all persons must have left the premises by the terminal hour.

Event security

You should employ 1 security guard for each 50 guests. Security staff must be SIA registered and must have their current SIA badges on display the whole time they are on duty. Please do not have fewer than a ratio of 1 SIA per 50 persons on site, and where you have more than 1, ensure at least one of them is female or at least one is male.

Ensure security staff can communicate with each other effectively and easily (eg two way radios, headsets, etc).

If your event is due to finish after 2am, there should be no entry or re-entry permitted after 2am

Ensure security staff undertake a weapons search of patrons on entry.

It is recommended that any patron entrance fee is collected in a secure location.

General

If valid complaints about your event are received from members of the public, police or council officers, this may adversely affect future TENs applications in Southwark for both yourself as an applicant and this premises.

Page last updated: 20 October 2022